Are you looking for office space but unsure where to start? Are you tired of googling the words “office space to rent near me” and finding yourself no closer to securing the space you need?

For many businesses, finding suitable office space isn’t just another nice-to-have — it’s mission-critical. But between employee commutes, commercial real estate availability, and simple aesthetics, the “find office space to rent” part of Business Planning 101 is often way easier said than done.

As a business owner, you don’t want to settle for just any office space. You need a space that’s capable of growing with your company. Read on to see how you can finally put those endless “office space for rent near me” searches to rest.

It Starts With Your Company’s Needs

Let’s say you’re in the “We need a new office space.” phase, but you’re not really sure what type of new office you’re looking for. There’s a quick fix for that — do an internal assessment before the search begins in earnest. On that note, here are some of our top tips:

1. Consider Your Current and Future Plans

At the start of the COVID-19 pandemic, many people were predicting that remote work was going to fundamentally change the way companies did business. But in 2022, Business Insider reported what many Americans had already started to suspect — just 5.5. percent of companies chose to downsize their office spaces after utilizing remote work.

If you’re making plans to rent office space, chances are that you’re not a company that’s aiming to be fully remote. However, if you have hybrid teams or long-term plans to offer flexible hours, you’ll want to think very seriously about whether the office spaces you’re looking at can accommodate your needs.

Are you planning to give people a telecommuting option? Do you need an office space that has virtual and in-person meeting capacity? With PwC’s 2021 survey reporting that 72 percent of remote-capable people want a reasonable mix of remote work and in-person work, you might have to consider these issues sooner rather than later.

And what you don’t want is to find yourself turning away top-tier candidates while saying things like, “We just don’t have the office space for that.”

2. Client Expectations

What do corporate law firms, banks, and high-end clothing stores have in common? Their clients all expect a certain aesthetic when they come to the physical building to do business.

And on a human level, this makes sense.  A presentable space gives a sense of trust to the business that you will be working with. It shows good character and a sense of accomplishment.

As much as we’ve all learned that it’s the inside that counts, image matters when you’re choosing an office space.

For this reason, you’ll also want to audit your brand and the image that you want to put forward with people. Is your company a hip and youthful service provider? Do your customers tend to be older people with more conservative business sensibilities?

Landing clients is hard enough in the best of times. Don’t sign a multi-year commercial lease on an office space that leaves your current and future customers feeling uncertain about your capabilities.

3. Your Company Culture

As a manager who has made hiring decisions in the past, you’ve more than likely passed on candidates who had all the skills you needed on paper. Not because you thought their talents weren’t up to par, but because you knew that they weren’t a good personality fit.

When you’re evaluating office space, you’ll need to do a similar fit assessment for your company.

Consider the story you are telling your employees. Are you a collaborative fun place to work or more oriented to corporate formalities?  There’s no right way or wrong way to do business. But you do want to avoid picking an office that doesn’t fully fit with your company culture.

Picture a traditional corporate firm full of staff members who frown upon Casual Fridays. Sure, the pool table and the spray-painted walls might look awesome, but these employees may look at the same setup and feel uncomfortable at the thought of working there.

In the same way that you wouldn’t want to purchase an office space that will make your customers reconsider doing business with you, it’s also important to make sure that you’re renting a place that your employees are comfortable with.

4. Your Budget

Most businesses deal with unexpected costs on a regular basis. Maybe that new product line was so popular that you needed to double your next run. Or maybe supply chain issues and skyrocketing material costs are wreaking havoc on your margins.

Although technically your lease is supposed to be a fixed expense, the dollar amount that you pay each month is rarely ever going to tell the whole story.

Even after you’ve covered the upfront cost of relocating and purchasing equipment, you may still find yourself paying for upkeep, insurance, and property taxes. And while a few hundred dollars here and there might not seem like a big deal at the moment, these costs can add up over the course of several years.

As such, you don’t want to be in the business of spending so much on rent that you’re not able to weather the unexpected. To that end, if your company is just starting out or your revenue sources are still getting established, that downtown property may need to wait.

What to Look For in an Office Space

When you get right down to it, selecting the best office space available is like finding a good business partner. This office is the place where you’ll woo clients, hire your next superstar employee, and spend over 40 hours a week for the next 12 months or longer.

As you search for the perfect office space, here are some factors that you’ll want to consider:

1. Location, Location, Location!

In residential real estate, your surrounding neighborhood can have a direct effect on your property value. And while property value might not be that important to an office lease, location is still an issue worth considering when it comes to your office space. 

Here’s why:

An office space might be perfect for your needs on paper. It might have more room for your tech hardware than you expected, multiple meeting rooms, and a large parking lot for employees and clients, but if the new commute is too lengthy, the space is not manageable or welcoming, employees and clients may go elsewhere. Your company might not be able to function to its fullest capacity.

In addition, an inadequate office space location can come with its own financial downsides. If the office space is situated in an area that makes people feel unsafe, for instance, you could be forced to spend more on commercial insurance and security features.

2. Look for a Space That’s Future Proof

Techopedia defines future-proofed goods and services as things that are set up so well the first time that you don’t have to make changes to the system as time goes on. While nobody can predict the future, business owners can make educated guesses about where they see their companies in the next 5, 10, or 20 years. And this information is extremely important to your office search.

If you’re in the middle of a massive expansion phase, you’ll want to ensure that your office space will be able to grow with you throughout the term of your lease.

For most businesses, moving from office space to office space is extremely disruptive on a personal and a productivity level.

Any new office space should meet the short-term and medium-term needs of your business.

3. The Building Condition and Infrastructure

Similar to the location of your business, the condition of your building can also have consequences for your finances. Lack of amenities and the state of repair of the building can affect your bottom line. 

If the space needs to be refitted so that it has a particular internet capability, is unsafe,  or if your insurance company is concerned about the state of the infrastructure, you could be saddled with expenses that go well beyond the lease.

While this is an area where businesses may have to compromise, it’s important to know what you’re signing up for.

Are the necessary changes going to be expensive? Does the appearance of this office building negatively affect the company’s image? These are questions that are worth pondering as you assess the different office spaces you visit.

4. The Little Comforts

Little quirks in your new space that may seem like a nonissue at signing can augment over time, and leaving a multi-year lease often requires subleasing the space. 

To that end, you have to make sure that the flaws in your proposed office space are ones that you’re prepared to live with for the foreseeable future.

If the color of the wall isn’t quite to your liking, you can probably fix that with a new coat or some strategically placed art. But if you’re a retailer who sees a lot of foot traffic, a quirky front door or a slightly unintuitive entrance could put a damper on your ability to do business.

And when these little issues and minor inconveniences add up, they have a way of really blowing up. As such, you’ll want to get the nitpicking out of your system before you sign the lease.

What Types of Office Spaces Are Generally Available?

Office spaces are generally broken down into three general classes (see The Balance):

• Class A
• Class B
• Class C

We’re going to discuss each of these categories one by one. 

1. Class A Office Spaces

Class A space is premium space. 

These buildings are known for having high ceilings, updated HVAC, and world-class property management teams. Chances are that the building itself will be fairly new and characterized by excellent architecture, engineering, and amenities.

However, Class A rental rates are often high. Due to the required financials for leasing this type of space, many businesses will not be able to rentClass A office spaces.

2. Class B Properties

Class B, while not as prominent as a high-rise, still delivers a workable and nice option. You might not have the premium service or the jaw-dropping architecture associated with Class A spaces, but you will still get some services alongside a manageable building location. The building may be fantastic but located in suburbia.

As a general rule of thumb, Class B office buildings are often older than their Class A counterparts. As such, you may find yourself dealing with the usual concerns that come from doing business in an aging building.

3. Class C Properties

Class C is often functional and often not in a fancy part of town. 

Class C properties are typically the most affordable. However, the key with Class C properties is that you need to understand why the rent is more affordable. Is this an excellent building that just happens to be further away from downtown? Or is the building aging to the point of needing major repairs?

In addition to this basic property class distinction, you can break things down even further in terms of open and traditional office layouts. But with these basic categories in mind, you’ll have a much easier time finding a building that makes sense for your business and your budget.

How to Negotiate a Lease Agreement

You’ve done your research and you’ve found an office space that everyone can be happy with. You want to sign the lease but you also want to make sure that the interests of your company have been represented.

Here’s how you can negotiate your lease like a pro:

1. Get a Feel for Your Future Landlord

Most landlords won’t lead with the red flags. Often your broker will have dealt with a particular landlord on numerous occasions and will have insight into their processes. Other areas of investigation might be

• Does the common area look clean and well-maintained?
• Are the amenities in working order?
• Does this property management company have a solid reputation?

In the long run, you’ll be glad that you took the time to do this assessment.

2. Read the Fine Print

The terms and conditions that are listed in the lease will be what you are legally bound to. Your attorney can help you with the legal terms and your broker can guide you through the business terms.

Can you upgrade your office area without consulting the landlord? If a window gets broken or a door needs fixing, who’s responsible for the upgrades?

These complicated clauses can have a profound impact on your day-to-day operations and your insurance needs. You can never review these materials enough. 

3. Consider Your Leverage

Your bargaining position is relatively low considering the size of your lease compared to the landlord’s portfolio, but your broker knows what your landlord will typically give and what the market rate is for similar offices in the area.  Generally, the longer term and larger space you commit to, the better your negotiating power.

Questions You Should Ask Before Signing a Lease Agreement

Alright. You’ve read the fine print and everything seems to be in order. Is there anything else you need to do?

If you want to dot your i’s and cross your t’s, here are a few questions worth asking:

1. What Type of Lease Am I Signing?

Many people don’t realize right away that there are multiple types of commercial lease agreements, each of which determines the rent you pay differently.. Depending on the terms of your lease, you might be paying:

• A gross rent or modified gross rent lease
• A net, double net, or triple net lease
• A percentage rent lease

Each type of lease will cover varying amounts of base rent, maintenance, insurance, and property management-related expenses. 

2. Can I Make Changes to the Space?

Any changes you’d like to make to the space should be addressed upfront and baked into the letter of intent with the landlord. Some landlords will oversee construction, give a tenant improvement allowance or give their consent within the lease agreement. 

If you can see yourself making any changes, you’ll want to discuss that with your landlord before you sign the lease.

“Is There Office Space to Rent Near Me?” Isn’t the Only Question You Should Be Asking

For many businesses, the search for office space is full of uncertainty.

“How much will we have to pay for this?”

“Will we ever find office space to rent?”

“Is there office space to rent near me?”

There’s always office space to rent. But finding suitable office space isn’t always so simple and in the Austin market today, you have to move quickly once you find that space. We get it.

That’s why we specialize in offering commercial tenant services that are designed to get you into your dream office in less time than you think. We can assist with landlord negotiations. And our services come at no additional cost to you.

What are you waiting for? Find the office space you’re looking for now.

Are you looking for a way to increase your productivity? Do you want the feel of an authentic in-office experience, even if your business is small or a one-man/one-woman show? If so, then you need to learn all that you can about finding an Austin coworking space.

Coworking spaces can be beneficial for many reasons. There’s the potential to network, grow meaningful relationships with others, and even increase your passion and productivity. Who wouldn’t want those results?

See below for an in-depth guide on the many benefits of using a coworking space in Austin.

1. Immense Networking Opportunities

The best client you could ever have is the one you’ve yet to meet. There are so many industries out there that need your services, the trick is finding different ways of reaching them. 

Many people use the standard approach; they attend networking events, go to sales expositions, attend every tradeshow in the Austin area hoping to generate sales. Here’s the problem: all the people at those events are looking for the same thing. It’s nearly impossible to sell something to someone that’s focused on selling their product.

It’s time to turn that thinking on its head; how can you build natural, organic business relationships with like-minded entrepreneurs? Finding an Austin coworking space is a great way to start.

Coworking spaces are filled with many different entrepreneurs in the same stage of business as you are! They want to build connections and have an in-office experience, but don’t have the income or resources to do it themselves. They need services like yours to drive their company forward. 

By sharing the same space, you’ll find it easy to kickstart meaningful conversations. Collaborations will come with all sorts of people and businesses you would’ve never crossed paths with otherwise.

It all starts by finding the right coworking space in Austin. We can help you find a space now and start growing your network today.

2. Boost Your Confidence

At first, you might roll your eyes at this statement; how can renting a coworking space boost your confidence? We know, but hear us out!

One of the biggest struggles that every business owner or entrepreneur faces is the infamous “Imposter Syndrome.” Essentially, this means that you start to doubt your capabilities and the way that others perceive you, your business, etc.

Every businessman and businesswoman has experienced this; even the most successful entrepreneurs experience imposter syndrome in their day-to-day. It’s totally normal!

This imposter syndrome is magnified when we isolate ourselves, which is a common practice when people are just starting a business. To cut costs, they lock themselves away at their house or sit at a coffee shop with their headphones in.

Humans were meant to connect; we were meant to be surrounded by others! By renting out space in a coworking space, you can give yourself the confidence you need. Every day, you’ll be talking about business with different entrepreneurs, which will scare off the imposter syndrome inside you. You are an expert, and your space can reflect that!

3. Balance Your Work Life

These days, it’s all the rage to work from home. People love the freedom of getting to start their own business from the comfy confines of home. 

It certainly has its perks, but some consequences come with performing too much business from home. People are finding it hard to disconnect; they’re finding it hard to establish a firm line between work time and family time.

Having a coworking space can help you regain work-life balance. You’ll have a distinct location for work, then be able to turn it off when you go home for the night. 

Perhaps the biggest benefit you’ll receive is having more intention for your family. You’ll put the phone down when you walk in the door, knowing you had a great day of work at your coworking space.

4. Budget-Friendly Business Solutions

Some of you might be saying, “I’d love my own office space, but I don’t have the money in my business budget to make it happen.” That just isn’t the case anymore.

Most startups can’t justify leasing out an office space for more than 1 to 3 people, which is the average size of a startup business. Coworking Austin spaces can give you the solution that you need at a budget-friendly rate.

You can gain access to amenities like a front-desk receptionist, a cleaning crew, internet connectivity, and even breakroom amenities for the price of one space. How great is that?

5. More Productivity

We all could use a bit more productivity throughout the workday. Instead of getting caught up in the drudgery of working from home each day, surround yourself with the buzz of an active office.

Renting a coworking space will inspire you to be more productive. You’ll be more intentional with your time, as well as enjoy all the amenities that can help your business flourish. Even being able to print something at a moment’s notice will enhance your business.

Each coworking space is designed to help you be more productive in the office. Nothing is out of reach!

Invest in an Austin Coworking Space to Receive These Benefits

Now that you have seen an in-depth guide on the benefits of using an Austin coworking space, be sure to use this information to your advantage.

Take the time to read this article for more information on how to find the best coworking space in Austin for your business. We often connect small businesses with great coworking options.To get started, you can call us at 512-349-0003 and we will be happy to assist you further.

Are you a small business looking to rent an office building?

Choosing an office building for rent to house your business is a huge decision. There’s so much you have to consider, from the way the building is laid out to the way your business could grow in the future.

Getting it right will mean your business can function comfortably day-to-day and grow at a steady pace. Getting it wrong will mean that you’re sacrificing productivity and your near future won’t be certain.

In this post, we’re going to help you out by giving you the 8key factors that you’ll need to consider when choosing an office building rental. If you’re feeling overwhelmed, read this and give yourself a roadmap for finding the perfect office building. Then call an experienced broker such as Austin Office Space to help you sort through the many details.

1. Location for Employees

Finding a building that isn’t too far away from where you currently operate is generally a good idea. You don’t want to suddenly create commuting issues for your staff. If they’re used to taking the bus for 30 minutes, then you move offices and the commute is 90 minutes, retention will be strained.

Of course, do your best to be accommodating, but you have to strike a balance between your company’s needs and what’s good for each individual. The best thing to do is to keep your employees in the know as soon as possible when you decide on a location. This way they’ll have time to sort things out.

Austin Office Space can help you put together a heat map of current employees’ locations and can help you sort through the best location for your particular needs.

2. Rental Price and Budget

Decide how much rent you can afford and compare that with the prices of some of the buildings in your area. This is where working with a tenant broker can really help you, as they’ll have access to the available market and can help you negotiate for the best rent and costs. 

It’s hard to estimate rent prices without a strong understanding of how much space you’ll actually need. Try to map out your new office layout as best you can to give yourself an idea, then communicate these needs with your tenant broker.

A company like AOS will analyze your needs, not just now, but in the long term as well. With this information and your budget, we can find you the best office space in the area.

3. Size and Layout

Size and layout will depend heavily on what kind of business you run and what your plans for the future are. The amount of space per employee varies greatly from business to business and we can help you estimate for your current and future employee base.

Break it all down by room and think a lot about what employees will be in what spaces. You also need to factor in meeting rooms and common spaces where you can hold meetings and have clients visit.

We’ve mentioned it already, but looking at your growth projections for the next few years can help you get a sense of how much extra space you need to account for. If you want to avoid moving your business again in 5 years, then it’s a very important aspect of getting the best office building for rent.

4. Looking at Lease Term

You’ll also want to consider how long you plan on spending in this building. A typical lease term for an entire office building would be 3-5 years but could be more or less depending on what you’re looking at.

If you’re in the early stages of your business, you may not be very certain about the future. Getting locked into a 5-year lease isn’t a great option for this type of business. However, for a more established company, this is often a very reasonable term and can help lock in today’s market prices.

5. Availability

Renting an office building is nothing like renting an apartment or even a unit in a building. It’s going to take longer than you think, so it’s best to start the search many months before you actually need to move in.

Of course, this depends on your own needs, but it has a lot to do with vacancy rates and the market in the neighborhoods you’re looking at. Working with a tenant broker can give you the best chance to find a building quickly, but still budget anywhere from 6-12 months to find the ideal rental.

6. Condition of the Building

When you’re touring different office buildings, make note of each one’s infrastructure. How set up is it for your business to move in and start working?

You’ll need an internet connection, phone service, and the right amount of power to house your equipment. Many rental buildings will have utilities accounted for already, but if it’s not, that’s an extra expense and a lot of extra work to consider.

7. Does It Suit Your Style?

The style probably won’t be the first thing you prioritize for your office rental, but it’s important for some. If the building doesn’t fit with the aesthetic qualities you need your business to possess, then it’s not worth renting it for the next few years.

At the end of the day, branding is one very important aspect of running a business. To build a great brand, everything has to be in lock-step and that includes your building. 

If you’re able to make adjustments to the office building, like painting and art installations, then it could be a good option. Not every office building owner will be up for it, so if it’s part of your plans, then you’ll need to ask about it.

8. Work With an Expert to Find an Office Building for Rent

If you’re thinking about how to rent an office building for your business, these are some of the important things to consider. What they all point to in the end, however, is that it’s best to work with a tenant broker if you want to find the right building.

If you’re looking for an Austin office building for rent,  contact us at Austin Office Space. We’re one of the top exclusively tenant brokers in the city, so visit our website to learn more about us and how we can help you find a home for your business.

Are you looking for a small office space for rent in Austin, TX? Choosing the right office space in Austin can be challenging. And with the current global pandemic and the unparalleled growth in the Austin market,, the margin of errors is decreasing.

Renting an office space can be expensive. That’s why choosing an office space without proper due diligence will undoubtedly be a costly mistake.

Your office space should accommodate your current and future needs and allow your company to grow. Before renting a small office space in Austin, Texas, there are various factors to consider.

Keep reading to learn how to select the best small office space for rent in Austin, TX.

Why You Need a Small Office Space for Rent Austin, TX

Austin is well-known as a tech hub in the United States. The city is a great place to run a business because no specific industry holds the market.

Also, there are highly developed government and health care services. The various industries operating in Austin are wide.

Austin, TX has a strong and flexible commercial real estate market that backs up the increasing company needs, but the good spaces go quickly in our current environment. 

Office Trends for Letting in Austin

What are some of the trending small office spaces for rent in Austin, TX? The three most popular trends are:

Traditional Office –generally three to five year terms with traditional lease agreement

Flexible Office – such as a co-working space, allows you to rent the space for a shorter time frame. The space includes either daily, monthly, or yearly rent.

Subleases – this is a great alternative allowing the new tenant to take over the existing tenants lease for the remainder of the term. This option also typically comes “plug and play” with furniture, allowing for a quick turnaround.

Work With a Great Broker

Do you need a coworking space in Austin, or are you ready to have a permanent space? That’s when working with a great real estate broker with experience in the office-space market is helpful.

Ask around in your industry for referrals to local brokers who know the Austin community well, such as Austin Office Space. Your chosen broker will be a good resource and a nice source of advice so long as you are in business.

When examining a small office space for rent in Texas, remember to consider your present and future office space needs. You may have only three employees currently. But, if you plan on hiring over 20 people soon or in the next two years, you will need to plan well and incorporate certain lease provisions, which your broker will help you navigate. 

Opting for the Minimum Viable Office Space

It’s tempting to spend a lot of cash on office space that dazzles both clients and your new hires. But, before that, question yourself whether it is necessary for your business’s success. Also, it would be best to afford the price for the space even when sales get slow.

There is an exception for financial services providers and attorneys because people view a luxurious office as a sign of business success. If you are not in such a field of business, you will get by with a more modest office space.

Having a comfortable, clean, but not necessarily fancy Austin, TX small office space can save you cash that you can invest in other areas of your business. Also, operating from a coworking space Austin or business incubator can save you a lot of money.

An advantage of renting a flexible space such as coworking is acquiring exactly the space you require. You can even rent two or three desks and keep scaling up as you add more team members. You get to share amenities such as a kitchen and conference room in such office spaces. You also do not need to sign a long-term lease, giving you even greater flexibility.

Price

Price is the most important factor when choosing to rent office space in Austin. When you spend too low on office space, you may end up not loving the space or even relocating after a short period of time. When you spend too much, you may end up struggling to pay the rent or relocate in order  to downsize. Neither of the two scenarios is ideal for your business.

Here are a few questions to ask before spending on your next office space:

Am I able to afford to pay a one-month rent deposit right now?

Are there any hidden costs or operating costs? They may include maintenance and the extra cost of parking.

If my financials aren’t stellar, am I comfortable giving a personal guarantee?

Is the price in line with other similar office spaces in Austin, TX?

 

The first question helps you to know whether you can afford the place in the long term. Asking about the hidden costs protects you from being stung with charges you didn’t expect.

Comparing prices with other office spaces for rent ensures you get the best deal possible. Always compare with other office spaces to ensure you get value for your money. Your broker can make these charges clear for you and knows the market to do a cost-comparison for you.

Consider Choosing the Right Small Office Space for Rent in Austin, TX

Consider all the above tips and engage a commercial real estate broker before choosing a small office space for rent in Austin, TX. You may require expert assistance to avoid mistakes and wasting energy, money, and time.

Are you asking yourself, “Which is the best small office space for rent near me?” Do not worry. At Austin Office Space, we’ve got your back.

We represent tenants who need to rent or buy an office or industrial space. We will aid you in locating a suitable deal while reducing your short and long-term risks.

Contact us now to find the right small office space for rent.

Are you thinking of moving from your home office to a leased office?

Renting office space is a huge decision that requires careful thought and planning. Looking for office space is the first sign that your business is beginning to expand.

It’s essential to find a productive environment to run your company. But you have to put both strategic and monetary issues into account.

Choosing your first office space for lease can be an overwhelming venture. Focus on making the right decision for your company, employees, and clients.

The choice you make can either make or break your business. Identify space with all the amenities you need for your business to function well.

It’s not advisable to choose the most expensive lease payment. Keeping your rent costs and terms in check is crucial.

Here are nine things to look for in an office space for lease. Put them into consideration to ensure the success of your business.

1. Location Is Key

Choosing the best location for your employees and clients is very important. Location will help to optimize work-life balance and help in recruitment efforts.

A good space will boost your company’s long-term performance. A poor site can cost you a lot in terms of capital, productivity, and talent. Price may be the most crucial aspect of finding the best location for your business.

For retail spaces, factor in what other competitors do before making a final decision. Analyze the area and customer demographics. It will dictate the business atmosphere, foot traffic, and your company’s success. For office space, employee retention and recruitment is key, with an eye on convenience and comfort.

Consider an office rental that’s a reasonable distance. Your employees need to travel to work easily. If it’s located far away, they may have to look for employment elsewhere.

Your clients may also need to be close to you to support your business. The parking situation, neighborhood, and accessible space are other things to consider. A startup needs a convenient and safe location to attract clients and employees.

If you have not yet hired a team, consider an office space located in an area populated with top talent. In Austin, this often means being in the northwest corridor between downtown and north Austin. At Austin Office Space, we can help you in determining the best location for your current and future employees.

Keep in mind that there is nothing like a perfect office space. Come up with a list of all the essential amenities and office space you need. Be practical to avoid wasting time looking for a ‘‘perfect’’ space.

If you’re starting a small business, don’t rush to choose a ”fancy” office. You don’t want to rent a space and then move out within a short time as it may impact your profitability. Do a lot of research and consider rent as they all play a vital role in your success.

2. Come up With a Budget

After location, the next big concern should be a budget. Don’t make the mistake of renting an office space that will put you into debt.

Before you even start looking for an office for lease, have a budget in mind. It should allow you to operate your business comfortably.

Renting comes with many expenses, and it’s easy to get overwhelmed by the bills if you’re not well prepared. So, the amount of money you are willing to spend will determine the office space you intend to rent.

Decide on the monthly cost you are ready to pay. They include rent, insurance service charges, maintenance costs, and daily operational costs. Knowing about all these costs in advance will ensure that you don’t spend more than you can afford. In Austin, the typical lease has pass through operating costs, called a “triple net” lease, or NNN, which needs to be factored in above the base rent.

Leasing an office space means that you’ll be in a legally binding agreement for a specific period. Your goal is to enhance your business to be more productive and profitable.

An office lease is a huge responsibility, so you have to ensure you are in a position to commit. Find out about any hidden costs in advance. They can include janitorial services and utilities.

It’s much more common for most business owners to focus on base rent and ignore the incidentals. Before you sign the lease, get detailed information about the actual cost of the office space.

Onec t you have an idea of the numbers, create an income statement forecast for a long-term lease.

Break down each item, knowing that the price can fluctuate over time. Evaluate your expenses to see if they make sense depending on the projected revenues. The aim is to ensure that the office space will increase your profitability.

3. Lease Term

Signing a lease is a crucial step in renting an office space. It protects your business from the financial burden that may occur.

Renting has a specific time length. A lease agreement determines the terms of the lease the landlord and the tenant have agreed upon. Reviewing the lease will ensure that both parties have a clear agreement.

Every office lease is not the same. Even though they are different, they are usually drafted to favor the landlord.

As a tenant, decide whether the office lease terms work in your best interest. Consider issues like break clauses, rental increases, lease length, etc. At Austin Office Space, we can help you negotiate the business terms of your lease.

Clarify these issues in advance to avoid misunderstandings during negotiations. The lease should be clear and straightforward. You need to know what you’ll be accountable for and what you will be getting.

All the provisions need to be in the lease. You don’t want to find out later that the landlord is signing the lease to a different person. Or, they are increasing your rent up by a huge percentage.

Also, find out what deposit the landlord needs. Deposit for office rental space can be anywhere from 1 to 12 months’ rent.

As a new entrepreneur, don’t lock yourself in a long-term lease. You should expect your business to grow or make some cutbacks with time. Most landlords provide at least a length of 3 to 5 years.

Look for subleasing opportunities that provide shorter terms, usually 2 to 3 years, and often come with furniture. There is a good chance that your business will outgrow the space before the expiry of your lease.

Find out if you can terminate the lease beforehand. Ask about what restorations are necessary before leaving the space.

4. Evaluate the Building

Buildings are designed using different engineering systems. Their condition may not be evident when leasing. But there are maintenance issues that are easy to detect, like walls with cracks or peeled paint.

Evaluating the building will help you identify opportunities for managing energy consumption. Check whether the type of building and the space is appropriate for your business. Your office space reflects your business, and you want to give it a good first impression.

Before choosing rented office space, it should comply with the local laws. The landlord should provide the basic amenities and security.

Consider the layout. An office space may appear smaller, but it proves to be more efficient for your team with a good setup. Natural light is a plus as no one wants to work in an environment that feels like a cave all day.

Revisit the building at different times and on different days of the week. Check how the lobbies, elevators, and parking lots are crowded.

Consider the client as you visit potential office space for lease near me. View the impressions the surroundings will give your company. Then, decide whether building matches your brand image.

Visit multiple office spaces before making your decision. Talk to your broker to find out about the landlord’s reputation. Making comparisons will help you settle on an office space that fits your needs well.

5. Get Professional Advice

Negotiating the terms of your office rental is a complex and time-consuming process. It’s best not to do it yourself. Identify a reputable commercial broker, such as Austin Office Space, to give you professional advice.

Pick one within your area who understands the market to help you with the process. A professional will ensure that your business gets a profitable outcome.

Hire a broker who deals with startups and specializes in lease negotiations. A lease negotiation has many terms that can often feel overwhelming.

Choose someone who will clarify what you don’t understand. Your broker should represent your best interests, and tenant only representatives will provide you with the least biased feedback. Ask around or do a quick online search to find a commercial real estate broker in your target community.

Failure to hire a professional could result in signing a lease blindly. A  professional will review the contract thoroughly and negotiate the terms for you based on what is market in your area  and.

Their expertise will save you plenty of time in the long run. Hiring a broker to negotiate the business provisions of the contract for you will allow you to save money, in both the term, tenant improvements, and obtaining market rates.

Hire a lawyer to review your office space for lease. As a business owner, working with a real estate attorney also saves time and can help you understand the legal provisions of your lease. Attorney review may  ultimately save you money by clarifying the legal risks inherent in your lease and will help you make sure you understand your responsibilities and rights.

6. Start Early

First, think about whether you need office space. There are many entrepreneurs today that either  work from home or co-working spaces. If your company can function in this environment, you could save money. A shared workspace or coworking space may be ideal, since commitments tend to be shorter..

Renting office space for the first time can be a daunting process. Starting your search early is crucial since most transactions involve many professionals. The entire process can take several months. If you find that there is a need to rent an office space, it’s best to start looking for an office rental as early as six months to a year before moving in. That’s enough time for you to make a careful and informed decision and will allow you to engage a broker to work on your behalf.

Your sales projections should indicate when you expect to outgrow your current space. So, plan accordingly.

7. Consider the Amenities Offered

Amenities are available in various forms like delis or on-site fitness centers. Also, consider the building’s cell phone and internet capabilities. Nearby amenities can also impact your location decision when renting an office space.

Amenities are what will keep your business thriving. Many employees and clients appreciate an office close to coffee shops and restaurants. Prioritize places you frequent for business purposes like banks or meeting spaces.

Choosing an office space with the best amenities will help attract best in class employees, and will boost employee productivity and morale. A building without essential amenities nearby could mean losing clients and employees to a competitor.

A great location is also vital for businesses. There is a connection between the well-being of your staff and infrastructure. Increased stress levels occur as a result of the inconvenience of traveling. Have the best of both worlds by choosing an ideal location with first-class amenities.

8. Ask Important Questions

Before signing the lease, ask all the questions you may have on your mind. Find out about parking spaces allotted to your business.

Ask if it’s possible to sublease your space. Discuss the type of signage the landlord allows. All this will help you clarify what is allowed and what is not.

The answers to the specific questions you have will play a massive role in your final decision. Never make the mistake of viewing the lease provided as a final document. Prioritize your demands before you start negotiations and engage your broker and attorney to provide suggestions to the lease document.

If you have a lot of requests, ask the landlord if you can sign a long-term lease as a concession. A long-term lease facilitates the landlord’s willingness to customize your space.

During negotiations, list any possible requests you may have for support services. Discuss any special requirements such as server rooms, lobby services etc.

Also, find out who are your neighboring tenants before you proceed to sign the lease. Choose a building with businesses that complement your industry. This will increase your chances of success.

Synergy is increasingly becoming a prominent buzzword. Increased foot traffic is one of the benefits of choosing a synergetic space. Companies become more productive around those who help each other.

Every business aims to experience rapid growth. Identify an office space that will meet your needs and provide suitable options.

9. Flexible Office Setting

Identify space with flexibility. Flexible growth options are ideal when you’re just starting. Your business may quickly expand since the future is unknown. Determine if the building has adjacent spaces to expand or contract in the future. 

Moving into a new office space provides you with an opportunity to make radical changes. It can be a great way to help develop your corporate culture. Discuss what needs to be retained in the new location by employees. Think about the necessary improvements on employer image and the company’s brand.

Flexible office space will emphasize more on the identity of your business. Furnishings and renovations can transform any space to match your needs.

Identify an area that your employees would be most convenient using a heat map. There should be room to make adjustments to fit your company’s growth and changing needs.

Co-working spaces have become popular alternatives to traditional leases. They often allow for a flexible alternative with short-term agreements and allow you to decrease and increase depending on your changing business needs. Co-working can also enable you to add extra desks when necessary. You can move in fast and efficiently with little downtime. The equipment, decor, furniture, and other amenities are provided. You don’t have to worry about installing internet lines or hiring a receptionist. Most of these services are included in your monthly rate.

Co-working spaces  are often designed to encourage collaboration and foster creativity. Team members can utilize the space for different projects effectively.

Choose the Best Office Space for Lease

Finding an office space for lease is a big step. Before you start looking at potential premises, consider the above points. Hire a professional, such as Austin Office Space,  to help you with the process. We will provide you with a smooth leasing experience.

In Austin, tenant representatives get paid from the landlord’s representative’s commission. So, the assistance comes at no cost to the tenant.

Contact us today for trusted tenant representation in Austin, Texas.